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Topic outline
Module 1 - General Briefings
- 1.1 Role of Expert & Conflict of Interest File Uploaded 12/05/24, 11:15
This section will provide you with specific information on Conflict of Interest as well as on your Role as an Independent Expert and on Data Protection
As an expert, you must perform your work impartially and take all measures to prevent any situation where the impartial and objective implementation of the work is compromised for reasons involving economic interest, political or national affinity, family or emotional ties or any other shared interest ('conflict of interests' COI).For the good development of the evaluation process, it is of outmost importance that you check if you have a COI in relation to the proposals which you receive for evaluation, as well as in relation to any competing proposal. Any COI, discovered at any point of the evaluation process, needs to be notified to the Agency as soon as possible in order not to jeopardise your work and/or the evaluation process.
The Agency will perform several checks on COI based on the declarations and information that you will be asked to submit prior or after the signature of your contract. The Agency will determine if there is a COI on a case-by-case basis and decide the course of action to follow.
Once you have signed your contract, you will have access to the tasks assigned to you in SEP. When you will be granted access to SEP, you will be able to read again the abstract of each proposal and the name and details of applicant organisations, so that you can check again if you have a COI. If you identify a COI at the proposal assignment stage, you should decline the task and notify the reason to the Agency.
The following situations may be considered as involving a COI, the Agency staff will assess them based on any information available in view of objective circumstances and risks involved:
· employment of the expert by one of the applicants (or linked third parties or other third parties involved in the action) in the last three years;
· involvement of the expert in a contract, grant, prize or membership of management structures (e.g. member of management or advisory board etc.) or collaboration with an applicant, linked third party or other third party involved in the action in the last three years;
· any other situation that could cast doubt on his/her ability to participate in the evaluation impartially, or that could reasonably appear to do so in the eyes of an outside third party.
What to do in Case of COI?
You MUST INFORM the Agency as soon as you become aware of a COI. This may happen any time:
· before the signature of the contract;
· when accepting the evaluation proposals tasks in SEP; or
· during the course of your work.
The Agency will determine if there is a COI on a case-by-case basis and decide the course of action to follow.
If you knowingly hide a COI, you will be excluded from the evaluation and your work will be declared null and void. Your contract will be terminated and your allowances may be reduced, rejected or recovered. You may also be excluded from working as an Evaluator for Promotion of Agricultural Products in the future.
Please consult also the relevant section on “Conflict of Interest” under https://webgate.ec.europa.eu/funding-tenders-opportunities/display/OM/Signing+a+contract+and+payment.
Please consult the document below (bottom-left) assigned to this section for specific information.
This section offers information on how to assess campaign messages and visuals presented in the proposals. The presentation enclosed below aims at facilitating the analysis of rules regarding the EU message, the visibility of EU funding, mentioning origin and brands, as well as health claims and reference to food-based dietary guidance (FBDG). Incorrect application of these rules shall be mentioned in the evaluation reports and penalised when appropriate (see Guide for Experts).
Module 2 - Specific Topic Briefings
2.5 MULTI programme on Internal Market, Quality Schemes and Generic Promotion
Module 3 - Resources
This section presents the scoring grid designed to guide the experts in their assessment of the quality of proposals against the award criteria and sub-criteria.The scoring grid recommends a weighting for each sub-criterion.
When filling-in their individual evaluation reports (IER) and consensus reports (CR), experts can adapt the standard sentences provided in the scoring grid. The score shall be aligned with the comments.
The scoring is indicative and does not have to be strictly followed; it helps the experts grade the proposals in their IER, and reach consensus at the consensus meeting stage.
Please consult the file below (bottom-left) assigned to this section for specific information.
The EU policy on information provision and promotion measures for agricultural products is intended to help open up new markets. Under the slogan, "Enjoy, it’s from Europe", it aims to help EU exporters break into international markets, and to raise awareness among consumers of the efforts made by European farmers to provide quality products.This section presents the legal base on which the promotion policy operates and the Calls for proposals announcing conditions under which the applicants have submitted their proposals. Moreover, the Programme guide is designed to help applicants prepare good quality proposals and guides you in understanding how the proposals are built.
The legal base consists of:
- Regulation (EU) No 1144/2014 of the European Parliament and of the Council of 22 October 2014 on information provision and promotion measures concerning agricultural products implemented in the internal market and in third countries and repealing Council Regulation (EC) No 3/2008
- Commission Delegated Regulation (EU) 2015/1829 of 23 April 2015 supplementing Regulation (EU) No 1144/2014 of the European Parliament and of the Council on information provision and promotion measures concerning agricultural products implemented in the internal market and in third countries
- Commission Delegated Regulation (EU) 2025/70 of 21 November 2024 amending Delegated Regulation (EU) 2015/1829 supplementing Regulation (EU) No 1144/2014 of the European Parliament and of the Council on information provision and promotion measures concerning agricultural products
- Commission Implementing Regulation (EU) 2015/1831 of 7 October 2015 laying down rules for application of Regulation (EU) No 1144/2014 of the European Parliament and of the Council on information provision and promotion measures concerning agricultural products implemented in the internal market and in the third countries
The calls for proposals are available under:
The Programme guide is available under:
In this section, several experienced experts share their experience with the evaluation of proposals for AGRIP, and provide useful tips on how to approach the evaluation.
Contract and payment
If you are selected as an expert, you will be offered a contract to be signed and managed through the Funding & Tenders Portal. This contract (including its annexes) defines all the rights, obligations, terms and conditions applicable to you. It is not an employment contract or agreement.Once your work is completed, you will receive an e-mail inviting you to submit your request for payment through My Expert Area on the Funding & Tenders Portal.
Please consult the document assigned to this section for specific information on the contract (bottom-left) as well as on the payment submission process. You will also find relevant information in the section on “Contracts” and” Payments” under https://webgate.ec.europa.eu/funding-tenders-opportunities/display/OM/Signing+a+contract+and+payment